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Administrative Coordinator

Company Summary: PossAbilities provides day services for individuals with disabilities in Olmsted County.  All of our services are designed to be community focused while being person centered and promoting independence. In addition, we act as support for families across Southeastern Minnesota who self-direct the care of their loved ones.  

Job Summary: The Administrative Coordinator provides general support to the Executive Director including staff support for the Board of Directors, assists with Board and Agency events, develops required reports and communications with the Board of Directors and completes required reports for licensing purposes.  The position also supports the Development Director in data entry and communications with donors and potential donors including year end and other reports.  In addition, the position may provide support for Directors as needed in data entry to assure rates and billings are accurate.  The Administrative Coordinator models the mission, vision and values of the Agency in all interactions. 

Job Responsibilities and Duties: 

  • Develop and manage storage system for confidential/fiscal hard copy data
  • Central point of contact for supplies and equipment ordering.  Maintain ordering files
  • Record notes and provide note summaries for Team and Board Meetings.
  • Provide customer service tasks such as; answering and transferring phone calls and responding to inquiries from consumers and the general public
  • Perform general office tasks such as; typing/key boarding, filing, copying and administrative support as needed
  • Work as part of the Administrative Team to assure mission centered and vision focused outcomes
  • Activity participate as a member of the Agency Management Team

Job Requirements:

  • Two-years post-secondary training in Administrative Coordinator job functions
  • Demonstrated effective interpersonal, communication, and customer service skills
  • Demonstrated complex thinking skills, problem-solving, and ability to use a systems approach
  • Attention to detail and highly organized
  • Demonstrated data entry proficiency, keyboarding, and experience with office systems
  • Computer proficiency including MS Office, spreadsheets, and word processing systems
  • Full COVID-19 vaccination required
  • Medical and Dental insurance is available for full time employees
  • Short term disability, long term disability and company paid life insurance for full time-employees
  • 403(b) retirement plan with an employer contribution of 3% following the first year of employment
  • Four weeks of Paid Time Off annually
  • Eight paid holidays
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