Administrative Assistant

Join us as an Administrative Assistant, where you’ll play an essential role in being our first line of communication with clients, supporting our team and assisting with smooth operations across various departments. This is an exciting opportunity for a dependable, detail-oriented individual who thrives in a fast paced, collaborative environment and is eager to make a meaningful impact. We’d love to hear from you if you’re organized, proactive, and ready to grow with us.

Job Responsibilities and Tasks:

Operational

· Exhibit polite and professional communication via phone, email and in person

· Management of office equipment and ordering supplies, and office housekeeping

· Answer and direct phone calls

· Produce and distribute correspondence, memos, letters and forms

· Sort incoming mail

· Manage Company email inbox

· Be in charge of the Company’s Team SharePoint page

· Maintain computer and manual filing systems

· Develop and update administrative systems to make them more efficient

Dept Support

· Manage daily administrative tasks, including answering phones, scheduling appointments, and organizing documents.

· Assist with scheduling and follow through for warranty and WISE program related needs

· Ability to work events outside of regular office hours (evenings and weekends), when requested (approx. commitment 30-40hrs annually)

· Assist in project management by tracking deadlines and facilitating communication.

· Meet weekly with the Administrative Manager to discuss administrative and team needs

· Provide Administrative support to the CEO, when requested

Required Skills and Qualifications:

· Minimum 3 years experience as an administrative assistant or similar role.

· Dependability is a core requirement, both in adherence to work hours and task deadlines

· Possess a can-do attitude and willingness to take on whatever needs to be done that may be outside of the job description

· Ability to work in a fast-paced environment while juggling and prioritizing multiple, competing tasks and demands and to seek supervisory assistance as appropriate

· Ability to embrace change with flexibility

· Strong client focus and solid communication skills

· Ability to handle sensitive and/or confidential material and information with discretion and good judgement

· Solid organizational and time-management skills.

· Exceptional attention to detail and accuracy

· Excellent communication and interpersonal abilities.

· Ability to work independently and as part of a team
 

Technology Skills

· Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Forms) with knowledge specifically in Microsoft Excel (graphs/charts, pivot tables, formulas)

· Experience with SharePoint

· Ability to learn new technology and assist in teaching it to others

Salary: $ annually, based on experience and qualifications.

Company Benefits:

· Health and wellness reimbursements

· Generous paid time off (PTO)

· 401(k) retirement plan with 3% company match

· Professional development opportunities

· Back up childcare reimbursement

· Profit Sharing